Benefits of Using Digital Transcription
DIGITAL -vs- TAPE:
The replacement of tape-based dictation with the advanced technology of digital dictation will provide your law practice with a significant improvement in both efficiency and your bottom line. In addition, the high level of clarity experienced with digital dictation will have your transcriptionist enjoying instead of dreading dictation which in turn will increase productivity. Digital dictation can be utilized by not only one-attorney offices, but global and multi-office firms as well and provides enterprise-level file management at consumer-level prices.
Professional handheld digital recorders work very much like the tape dictation machines you may be used to: slide up the side switch to record, slide down to playback, and hold down to review.
Fortunately, that's where much of the similarity ends:
- Digital files sound better than tape, especially after cassettes have been recycled several times.
- No tapes to break!
- Digital voice files can be easily sent over a network or the Internet to a transcriptionist at any time. Turnaround on dictation is faster.
- No expensive service contracts.
- No tape expense. And, with most professional models, rechargeable battery packs mean no more battery expense.
- The dictating author records one or more voice files on their handheld recorder (*).
- The recorder is either "docked" on its base OR connected to a desktop PC.
- The digital voice files are automatically copied to the network File Server, and a back-up of each file is made on the attorney's PC. The recorder is then automatically erased and within a few seconds, the author is back at work.
- The typist receives an alert that dictation files are now available on the server.
- The typist selects the file they wish to transcribe from within their Transcription Software. By selecting a file, others who may be eligible to type are prevented from listening to the voice file, thereby eliminating an unnecessary duplication of work.
- Once the voice file is typed, it is moved out of the work queue and archived or deleted at a later time.
- The typed documents are stored and shared according to your existing workflow.
